Managers' Minutes, 1792 - 1948

Series

Identifier: LHB7/1

Staff Only

Scope and Contents

These minutes record the Managers' administration of the hospital. They include notes of senior staff appointments, salaries, legacies and major donations to the hospital. They contain the minutes of the annual general meetings of the Corporation of the hospital at which the ordinary managers (those responsible for the day to day running of the hospital), members of the medical board and committees were appointed. The minutes of the annual general meetings usually include the Managers’ annual report to the Corporation.

This series of minutes also includes minutes of committees. The first volume contains the minutes of the annual meetings of the Association for Instituting a Lunatic Asylum.

From 1922 to 1948 each volume of the minutes is indexed. The post–1948 minutes of the hospital will be found among the records of the Board of Management for the Royal Edinburgh and Associated Hospitals, see LHB 14.

Dates

Creation: 1792 - 1948

Conditions Governing Access

Public access to these records is governed by UK data protection legislation, the Freedom of Information (Scotland) Act 2002, and the latest version of the Scottish Government Records Management: Health and Social Care Code of Practice (Scotland). Whilst some records may be accessed freely by researchers, the aforementioned legislation and guidelines mean that records conveying sensitive information on named individuals may be closed to the public for a set time.

Where health records relate to named deceased adults, they will be open 75 years after the latest date referenced, on the next 1 January. Case records of individuals below 18 years of age or adults not proven to be deceased will be open 100 years after the latest date recorded, on the next 1 January. Further information on legislation and guidelines covering medical records can be found here: https://bit.ly/2CXB4V8.

LHSA encourages the use of these records for legitimate clinical, historical and genealogical research purposes, and records that are designated as closed can be consulted by legitimate researchers if certain conditions are met. Please contact the LHSA Archivist for more details regarding procedures on how you can apply for permission to view closed records. Telephone us on: 0131 650 3392 or email us at lhsa@ed.ac.uk.