Minute Books , 1928-1974

Series

Identifier: LHB35/1

Staff Only

Scope and Contents

Bound volumes, numbered in chronological order. Typed minutes of Governors' meetings, Committee meetings, reports of Resident Medical Officer and Medical Superintendent, financial estimates, architects' reports, etc. Contents listed in each volume. Volumes are indexed except where indicated otherwise. Volumes 13-23 contain lists of Governors; volume 26 onwards contain lists of Board of Management members.

From January 1933 until March 1967 two copies are kept for each year. These are labelled “Office Copy” and “Secretary’s Copy” respectively from June 1948 onwards. After March 1967 there is a third copy.

Scope and Contents

Open to public access.

Dates

Creation: 1928-1974

Conditions Governing Access

Public access to these records is governed by UK data protection legislation, the Freedom of Information (Scotland) Act 2002, and the latest version of the Scottish Government Records Management: Health and Social Care Code of Practice (Scotland). Whilst some records may be accessed freely by researchers, the aforementioned legislation and guidelines mean that records conveying sensitive information on named individuals may be closed to the public for a set time.

Where health records relate to named deceased adults, they will be open 75 years after the latest date referenced, on the next 1 January. Case records of individuals below 18 years of age or adults not proven to be deceased will be open 100 years after the latest date recorded, on the next 1 January. Further information on legislation and guidelines covering medical records can be found here: https://bit.ly/2CXB4V8.

LHSA encourages the use of these records for legitimate clinical, historical and genealogical research purposes, and records that are designated as closed can be consulted by legitimate researchers if certain conditions are met. Please contact the LHSA Archivist for more details regarding procedures on how you can apply for permission to view closed records. Telephone us on: 0131 650 3392 or email us at lhsa@ed.ac.uk.